✦ THE SANTA MARC EXPERIENCE ✦

Edit Gig

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Client contact information is maintained in the Client Directory. Call status and visit notes belong to each year's event.

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Edit Appearance

Client Name Add or edit a client

Event date

Start time

End time

Reminder date

Event Title

Venue

Event address (if different from client)

Hours

Hourly Rate

Expected pay date

Type of Suit

Payment Tracking

Payment received (Paid) Date Paid

Check Paid and enter the date the money was actually received. Uncheck Paid to mark the event unpaid and clear its payment date. Expected pay date is separate.

Total Fee is calculated and stored as Hours × Rate. Existing fixed-fee gigs should be reviewed before resaving.

Status

Cancellation Refund

Complete this section when the gig is cancelled. The original payment record is preserved.

Is a refund necessary?

Refund amount ($) Refund has been issued

Date refunded

If a refund is owed but not yet paid, leave “Refund has been issued” unchecked. Date refunded becomes required only when the refund is issued.

Client Call — This Year's Event

Date client was called

Leave blank if not yet called. A call for a previous year's gig does not mark this year's event as contacted.

Cancellation Agreement

For cancelled gigs, upload the signed cancellation agreement separately from the original booking contract. The gig and its payment history are retained.

Upload cancellation agreement (PDF, JPG or PNG; maximum 10 MB)

Other follow-up / reminder completed Before-visit notes After-visit notes General event notes

Travel Documents

Flight, hotel, and other travel confirmations. Paid invoices can be added directly to Accounting & Receipts with the receipt attached.

Manage Travel Documents & Paid Invoices

Signed Contract

Upload signed contract (PDF, JPG or PNG; maximum 10 MB)

Optional for both new and existing bookings. Signed contracts are accessible only to signed-in administrators.

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